Logistics Officer | Secours Islamique France-SIF | Tharparkar, Pakistan
Job
Description
Position holder
will be based in district Tharparkar at Mithi and will work under the direct
supervision of the Base Program Manager in close coordination with technical supervisors.
- H/She
will responsible to provide the proper support to programme team to carry
out the activities under different projects as per SIF policies and
protocols.
- H/She
will have to perform the functions of the logistics management, fleet
management, guest house management, security and procurement at base
level.
- S/he
will also manage, supervise, support the project logistic officer or
assistant and security assistant in the other districts or projects.
Missions And
Activities
Objective 1:
Supply chain and fleet management
- Manage
the supply chain; prepare procurement plan and set budget with the
programme staff
- Procurement
of goods/services as per SIF policy and timely delivery of goods/services
to the requester
- Keep
record and maintain list of suppliers/vendors, local
repair/maintenance shops, and conduct comparative analysis of the bids
provided by different vendors for the smooth functioning of the
procurement process
-
Keep the concerned departments informed of the timeline for the processing
of their requests
- Ensure
the sound management of stocks (storage conditions, report, expiry date)
and frequently update the asset list of the mission
- Supervise
allocation and proper use of supplies including means of communication
-
Ensure installation, maintenance and repairing of the assets and
structures
- Ensure
the management of the pool of vehicles: maintenance, daily planning -
roaster
-
Supervise, monitor and train the drivers of the SIF procedures and
different routes
-
Monitor regular fuel consumption, vehicle log book, condition of the
vehicle
-
Supervise, monitor and capacity building of project base Logistic/security
officer and assistants
Objective 2:
Security Management
- Assist
line manager and technical manager for the security assessment of the SIF
premises (Warehouse, Office, guesthouse etc)
- Assist
line manager and technical manager to design district, provincial and
country security plan
- Share
security updates and meeting minutes with CLM and Base manager on weekly
basis
- Conduct
Stakeholders mapping and develop coordination mechanism for security and
safety measurements
- Provide
roaster to Security Guard in the beginning of every month
- Supervise
and monitor security guards
-
Provide training on Personal & safe travel and security to staff
members
Objective 3:
External Coordination and Government Dealing:
- Provide
the necessary information to SIF management to ensure compliance with
National regulations with respect to administrative matters (e.g.
registration, taxation and labour laws), especially when changes occur in
the procedures.
-
Process expat travel NOC for the field visit (s).
- Manage;
follow-up and report to line and technical supervisors for the legal
procedures and documents requirements (travel NOC for expats).
- Attend
regular security forum meetings and share updates
Objective 4:
Reporting
- Monthly
Contract Follow-up, Equipment Inventory, Monthly Fuel Follow up, Monthly
Logistics SITREP and Narrative Logistics Report.
- Monthly
Procurement Follow up, Monthly Stock Report
- Weekly
departmental meeting minutes
-
Incident Report (4 Hours & 72 Hours)
-
Monthly and Weekly Security report
- Situation
Analysis report in context of security and safety purpose on monthly or
situation basis
Skills;
- Bachelors
/ Master degree in the relevant field or area of expertise
- At
least have 4 to 6 years’ relevant work experience in administration,
procurement, fleet management and logistics particularly in emergency
response context.
- Experience
in operation management with national and or international organization
will be preferred.
-
Experience in operation management in any emergency / humanitarian
response projects.
- Good
computer skills; word, excel, PowerPoint and database.
-
Very good communication skills and team player, as well as ability to work
individually.
- Experience
in writing reports in English.
- Ability
to liaise with national authorities, I/NGO’s, government and other
agencies.
Job Skills
Report Writing SkillsLogistics ConsultingCommunication Skills
Job Details
Industry: N.G.O./Social Services
Functional Area: Distribution & Logistics
Total Positions: 1 Post
Job Shift: First Shift (Day)
Job Type: Contract
Job Location: Tharparkar, Pakistan
Gender: No Preference
Minimum Education: Bachelor
Career Level: Experienced
Professional
Minimum Experience: 4 Years
Apply Before: Sep 17, 2021
Posting Date: Sep 08, 2021
