Jobs advertised
are Logistics Officer & Programme
Officer- detailed JDs are below.
JOB
DESCRIPTION Position: Logistics Officer
Location: Islamabad, Pakistan
Status: Full time;
permanent
Reports to: Programme
Director, Pakistan
Salary range: Competitive
Deadline to apply: 17th January, 2022
Instruction to candidates:
Candidates
need to share their CV and Cover Letter with *the position title they are
applying for in the subject line* to: careerpakistan.apply@gmail.com
I Position
Summary:
The Logistics Officer is an important
position at Malala Fund and it is expected to provide high quality logistics,
finance, operational support and assistance in security management to the Malala
Fund team and partners in Pakistan. Malala
Fund has engaged in partnerships and programmatic
work in Pakistan since 2015 and is planning on
increasing its portfolio
investment and influencing
work in this
strategic period
(2020-2025). As the first point
of contact, the Logistics Officer will be expected
to organise and prioritise their workload effectively and work closely with the Malala Fund team and partners in Pakistan to provide comprehensive assistance and the smooth
functioning of the office. Among other things, the candidate
is expected to lead on organizing and managing
hosts of partners and suppliers to organize events/manage visits and
delegations including (when required) an on-site support during events and
delegates visits, as well. In that respect
this job holder is expected
to manage end to
end logistics starting from planning
to execution as well as closing. The incumbent will
work closely with our
global finance, operations and communications teams for effective coordination and should be well versed in technology to effectively use our global IT embedded systems
and liaise with
colleagues and offices working
in various time zones.
What we are looking
for: The Logistics Officer
will be a confident and experienced individual
in all aspects of logistics, finance and operations and be able to
quickly implement and maintain
efficient office coordination. The incumbent will be
an excellent team player who shares our commitment to gender transformative change and girls’ education and can demonstrate her/his
awareness and insights about girls’ education journey in Pakistan and should share our passion to transform
their lives and should have a vision that how ideal
operations can support Malala Fund in advancing its cause of girls education
and gender equality in cities and far flung areas of Pakistan.
By temperament you will be a team player with great emotional
awareness, gender and cultural sensitivity and you will be able to
have sensitivity and awareness to work with people from different backgrounds and abilities.
To fulfil our commitment with the Gender
equality and affirmative action
principles, women leaders are strongly encouraged to apply.
II.
Responsibilities
Operations:
● Act
as the first point of contact for all queries by phone, email, mail or in
person.
● Liaison
with office building management to
ensure that facilities (electricity,
air conditioning, lifts, cleanliness) are being managed as per their
contractual obligations.
● Organising meetings with government and
security officials as required.
● Manage
relationships with relevant ministries governing NGOs and help in furnishing
their monitoring and documentation needs.
● Liaison
with relevant line ministries, maintaining contact list and able to set up
meetings.
● Bring
to the table vast contact base of suppliers and manage logistics smoothly on a
short notice.
● Some
experience and awareness of managing schools construction/operations projects
with eye for details. Ability to
problem solve key logistical issues raised by implementing partners.
Logistics:
● Supporting the team with event planning,
coordination and delivery
● Liaise
with private and public sector offices
to organise and coordinate events
● Supporting the portfolio of legacy projects
including organising visits
to schools and with service providers.
● Implement
staff security by carrying out
security assessment or work relevant local authorities
● Security coordination and information
management
Finance:
● Engage
with local vendors and help procure local level small purchases and assist
Malala Fund’s international finance
and administration teams
● Day to day finance support including
managing daily cash flow.
● Bookkeeping of all in-country financial
activities.
● Producing monthly, quarterly and annual financial reports.
Security
management:
● Awareness of security assessments conducted
by the UN, Government of Pakistan and making good judgements about operations
and the safety of our staff, partners
and facilities.
● Effective liaising with police, awareness of
government procedures and protocols with an ability to keep government's key offices updated.
Organisational Culture
● Upholds the values of
Malala Fund.
● Actively
contributes to making Malala Fund a diverse and equitable workplace through
inclusive practice and openness to different
perspectives, cultures and ideas.
● Maintains
behaviour and conduct that uphold the highest standards for safeguarding,
professionally and personally.
● Acts
as a role model for a ‘learning organisation’ culture by seeking insight and
using problems as opportunities to learn.
III. Knowledge, Experience and Behaviour
Essential:
Demonstrable experience in a similar position
with an NGOs, INGO, UN or
similar.
Experience in logistics, procurement and
security management professionals. Hands on experience of logistics management
of public events and meetings. Related experience of office and or facilities management
Experience of security coordination and information management
Ability to conduct meetings with visiting government officials.
● Demonstrable experience in a similar position with an NGOs, INGO, UN,
Corporate sector or similar. Rich experience of managing logistics with multiple teams with tack
record of sound operations management.
● Ability to work inside a developed
financial system in close coordination with globe teams. Ability to assist in managing
procurements.
● Experience in logistics, procurement and security
management. Should be able to contribute to implement Malala Fund’s global system at the local level.
● Hands
on
experience
of
logistics
management
of
public
events
and
meetings.
● Related experience of office and or facilities management
● Experience of security
coordination and information management
● Relationship management and an ability
to conduct meetings
with visiting government officials.
● Ability
to write quick memos and emails and process
management of procurement
including bids evaluation,
● Previous experience in coordinating security
processes and procedures and information management
●
Ability to write quick memos and emails
and process management of procurement including bids evaluation.
● Ability to work under pressure and able to effectively and efficiently
organise and prioritise workload
● Strong commitment to Malala Fund’s mission,
purpose and values
with deep awareness and sensitivity about gender justice.
● Strong
commitment
to
gender
equality, anti-racism, anti-discrimination, decolonisation and social justice
● Strong commitment to
professional development and continued learning.
● Excellent team
player
with
ability
to
work
independently and
in collaboration with colleagues at all levels across departments and external
stakeholders.
Desirable
● Ability
to relate with individuals from a variety of cultural backgrounds across different time zones; high degree of diplomacy.
● Experience
with child protection best practices or safeguarding desired.
● Ability to travel
periodically within Pakistan.
● Strong work ethic, organisational
skills and the ability to be self-directed.
● Solid
judgement and problem-solving skills with proven attention to detail, accuracy, and quality.
● Fluency
in written and spoken English, as well as fluency in Urdu and at least one
regional language.
Malala Fund is committed to racial equity and social
justice. We actively seek applicants
from diverse backgrounds,
experiences and identities,
to provide a wide range
of perspectives, ideas, views and insights
into the strategy,
policies, culture and ambitions of Malala Fund. We would particularly welcome applications from candidates
who have lived in countries in which Malala Fund is operating.
IV. About
Malala Fund
Registered as a public charity
in the U.K. and U.S., Malala Fund is working
toward a world where all girls can learn and lead. With more than 130
million girls out of school today,
we're breaking down barriers that hold girls back.
Malala Fund advocates
for resources and policy changes needed to give all girls a secondary education. The girls we serve have high goals for themselves
and we have high expectations for leaders
who can help them. We invest in local
education leaders and front-line organisations —
the people who best
understand
girls
in
their
communities — in regions where most girls are missing
out on secondary school. We
give girls
the tools
they need to
advocate for education
and equality in
their communities and a platform for the world to hear their voices. We believe girls should speak
for themselves and
tell leaders what
they need to
learn and achieve
their potential.
V. How to Apply
Please submit your resume and CV via email with
*the position title you are applying for in the subject line* to: careerpakistan.apply@gmail.com
no later than 17th January,
2022.
Please be advised
we are reviewing applications
on a rolling basis and reserve the right to close the vacancy should a suitable
candidate be identified before the closing date.
Please note that due to the very high number of applications we
receive when positions are posted, we are only able to respond directly
to candidates with whom we wish
to move forward in the interview process.
Malala
Fund is an
inclusive organisation and
welcomes applications from under-represented and intersectional groups including BIPOC, LGBTQ+
and persons with disabilities. We are seeking people from different backgrounds, cultures,
age,
experience and identities, to provide a wide range of experience, ideas, views and insights into the strategy, policies, culture and ambitions of
Malala Fund.
Malala Fund is committed to ensuring the safety of those involved in our work. Our first priority is protecting everyone who comes in direct or indirect contact with our organisation. Malala Fund has a zero-tolerance approach to abuse and exploitation by any of our staff, representatives or partners. We commit to ensuring that those who work with Malala Fund or on our behalf are able to work in an environment that is free from harm. To this end, Malala Fund reserves the right to conduct background checks on prospective and current employees.
JOB DESCRIPTION Position:
Programme Officer
Location: Islamabad, Pakistan
Status: Full time; permanent
Reports
to: Programme Director, Pakistan
Salary range:
Competitive
Deadline to
apply: 17th January, 2022
Instruction to candidates:
Candidates need to share their CV
and Cover Letter with *the position title they are applying for in the subject
line* to: careerpakistan.apply@gmail.com
I.
Position Summary
The Programme Officer is an important position at Malala
Fund in Pakistan and is expected to manage its expanding grants portfolio and
it’s Girls Education Champions
Network.
Malala
Fund has engaged in partnerships and programmatic work in Pakistan since
2015 and is planning on increasing
its portfolio investment and influencing work in this strategic period
(2020-2025).
Working with the Pakistan team, the
Programme Officer will design and
monitor individual grants while As
an experienced Programme Officer, you will use your skills and tools to
engage with individual partners to support the requirements of their grants,
build their capacity and improve their effectiveness
in grants management. You will be a diligent monitor of the
grants management work plan and reporting schedules and help keep the programme
on track. You will be readily able to develop easy to use tools and
templates to support our grantees and help them deliver high quality financial
and narrative reports.
You will be expected to manage and
deliver your work plan on a day-to-day basis as part of a small and efficient team. Our workforce planning is
deliberately lean in structure and agile in our ways of working to deliver our
ambitious plans.
What we are looking for: This is a major appointment in our small
team at Malala Fund Pakistan and we are looking for a feminist leader who
shares our commitment to gender transformative change and girls’ education. The successful candidate will be able to show us how they have
lived and worked for these essential values in the past and
have
new ideas for how Malala Fund could advance these priorities in the future.
In order to fulfill our commitment
with the Gender equality and affirmative
action principles, women leaders are strongly encouraged to apply.
II.
Responsibilities
Education
Champions Network (ECN) - Partner Management
· Serve
as Malala Fund liaison with grantees and partners and, where appropriate, represent Malala Fund.
· Cultivate an informal national network
of relevant stakeholders.
· Identify competitive grantee and
partner candidates.
· Onboard individual Education
Champions, and help them to understand roles, responsibilities, opportunities
and ways to contribute to Malala Fund’s
work.
· Convene
and lead regular meetings and calls with ECN partners in Pakistan.
· Keeping a strategic view of the programme and help push the partners and the teams in Malala Fund to work together to meet timely advocacy goals. Moving
towards achieving programme coherence
across the portfolio horizontally as well as linked with Malala Fund’s country strategy.
·
Working
with partners, plan event design, speaker profile development, talking briefs
and logistics as well as media management around events.
· Support ECN partner participation at
global events, and coordinate their attendance at relevant local and national
events.
· Support the Applied Learning
Officer to coordinate local
and national experts for applied learning delivery.
Grants Management
· Grant design discussions, building in
strategic coherence inside grant design, due diligence of new partners and
advancing proposals for new funding.
· Developing and monitoring work plans
for partners as well as across portfolios, supporting partners to put in place implementation
arrangements and take corrective actions to help the projects to be more effective on ground.
· Assist potential
grantee organisations to develop funding
proposals that support
Malala Fund’s
strategic objectives.
· Reporting to Malala Fund staff,
support the administration of the grants process, namely reviewing and commenting on progress reports
and ensuring accurate
and timely reporting.
· Liaise
regularly with grantees
to monitor and report on activities and associated risks,
including conducting periodic site visits.
· Support and promote grantee and partner safeguarding practices
in consultation with global Malala Fund staff.
Communications and Media
· Support
communications about Malala Fund work.
· Work
with
the Communications team to collect
stories of girls in grantee programmes.
· Provide
regular updates about grantee media presence (scheduled and actual).
Organisational Culture
· Upholds
the values of Malala Fund.
·
Actively contributes to making Malala
Fund a diverse and equitable workplace through inclusive practice and openness
to different perspectives, cultures
and ideas.
·
Maintains behaviour and conduct that
uphold the highest standards for safeguarding, professionally and personally.
·
Acts as a role model for a ‘learning
organisation’ culture by seeking insight and using problems as opportunities to
learn.
III. Knowledge,
Experience and Behaviours
Essential
· Significant related work experience with INGOs, donor funded
programmes in education, community development, and/or gender and well as understanding
of CSOs supported pilots/ policy work inside the government/private sector.
· Experience identifying potential grantees,
supporting the development of project proposals
and assessing proposals.
· Substantial experience in monitoring implementation of grants,
and supporting effective reporting and compliance to all
required policies and laws.
· Experience developing and
implementing influencing strategies using a wide range of tactics and approaches including facilitation skills,
relationship management with stakeholders.
· Ability to relate with individuals from a variety
of cultural backgrounds across different time
zones; high degree of diplomacy.
· Experience
with child protection best practices or safeguarding desired.
· Ability
to travel periodically within Pakistan and globally.
· Strong
work ethic, organisational skills and the ability to be self-directed.
· Solid judgement and problem-solving
skills with proven attention to detail, accuracy, and quality.
· Fluency in written and spoken English,
as well as fluency in Urdu
and at least one regional language.
· Strong commitment to Malala Fund’s mission to empower girls through
education. A passionate
professional with a
commitment to change
the poor state
of education provision in the
country.
· Strong
commitment to Malala Fund’s mission,
purpose and values.
· Strong commitment to gender
equality, anti-racism,
anti-discrimination, decolonisation and social justice
· Strong
commitment to professional development and continued learning.
· Excellent team player with ability to work independently and in collaboration
with colleagues at all levels across departments and external stakeholders.
Desirable
· Deeper
understanding of civil
society organizations and their programme management practices and
capacity issues.
· Practical field/project operation
experience ideally in diverse geographical locations and a demonstrated
experience of working with diverse partners.
· Awareness
of the range of issues and projects in the education/girls rights sector and an understanding of how they work in the private sector, CSOs and government settings.
Malala Fund is committed to
racial equity and social justice. We
actively seek applicants from
diverse backgrounds, experiences
and identities, to
provide a wide range of perspectives, ideas, views and insights into the strategy,
policies, culture and ambitions of Malala Fund. We would particularly welcome applications from candidates
who have lived in countries in which Malala Fund is operating.
IV. About Malala Fund
Registered as a public charity in the U.K. and U.S., Malala Fund is working
toward a world where all girls can learn and lead. With more than 130
million girls out of school today,
we're breaking down barriers that hold girls back.
Malala Fund advocates for resources and policy changes needed to
give all girls a secondary education. The girls we serve have high goals for themselves
and we have high expectations for leaders
who can help them. We invest in local
education leaders and front-line
organisations — the people who best
understand
girls
in
their
communities — in regions where most girls are missing
out on secondary school. We
give girls
the tools
they need to
advocate for education
and equality in
their communities and a platform for the world to hear their voices. We believe girls should speak
for themselves and
tell leaders what
they need to
learn and achieve
their potential.
V.
How to Apply
Please
submit your resume and CV via email with *the position title you are applying for in the subject line* to:
careerpakistan.apply@gmail.com no later
than 17th January, 2022.
Please note that due to the very
high number of applications we receive when positions are posted,
we are only able to respond directly
to candidates with whom we wish
to move forward in the interview process.
Malala Fund
is an inclusive
organisation and welcomes
applications from under-represented and intersectional groups including BIPOC, LGBTQ+
and persons with disabilities. We are
seeking people from different
backgrounds, cultures, age, experience and identities, to provide a wide range of
experience, ideas, views and insights into the strategy, policies, culture and ambitions of Malala Fund.
Malala Fund is committed
to ensuring the safety of those involved
in our work. Our first priority is protecting
everyone who comes in direct or indirect contact with
our organisation. Malala Fund has
a zero-tolerance approach to abuse and exploitation by any of our staff, representatives or partners. We commit
to ensuring that those who work
with Malala Fund or on our
behalf are able to work in an environment that is free from harm. To this end, Malala Fund reserves the right to conduct background checks on prospective and current employees.
