| Posted date | 13th December, 2023 | Last date to apply | 20th December, 2023 |
| Country | Pakistan | Locations | Shaheed Benazir Abad, Sindh |
| Category | Logistics | ||
| Type | Full Time | Position | 1 |
| Experience | 2 years | Maximum Age | 5 years |
JOB
DESCRIPTION
JOB
SUMMARY: The Officer, Logistics delivers Logistics services and support in
accordance with International Medical Corps policies and procedures, donor and
host country regulations. The Logistics Officer supports logistics activities
at office level, including building maintenance and related procurements,
managing office stocks, fleet management and where required Assets and IT
support.
S/he
supports smooth implementation of logistic procedures and provides support to
other support and program functions.
To
perform this job successfully, an individual must be able to perform each
essential function with or without reasonable accommodation.
MAIN TASKS AND RESPONSIBILITIES
Office management
• Focal Point for all the daily office logistics activities and follow up
• Support initiation of PR and offer collection for procurements related to
office operation (maintenance, fuel supply, cleaning, office supplies, etc.).
Ensuring that all contracts/orders are adequately tracked and timely renewed
when required with the procurement department.
• Responsible for office supplies stocks and reports
• Liaise with facility owner for any maintenance and space improvement.
• Ensure office is appropriately maintained.
• Ensure office has required safety equipment, in close collaboration with the
safety and security manager.
Fleet
Management:
• Assists in compiling \schedules provided by all departments on weekly
basis
• Plan weekly movements accordingly and assign planning to drivers
accordingly.
• Manages closely daily trips and ensure timely refuelling of vehicles and
generators.
• Support drivers’ orientation, safety and security briefing
Information
and Technologies
• Provides support to IT department as required, in:
- Setting up account for new users
- Basic troubleshooting
- Connecting devices
Logistics
reports
• Assist in preparing logistics reports as tasked by manager
Asset Management
Logistics Officer might be required to act as Asset Focal Point with below
responsibilities
• Implement IMC Asset Management policies and procedures.
• Responsible for the management of the assets in the
respective field site based on the IMC Asset Management procedures.
• Responsible for ensuring that every Asset and Attractive
Item is logged, issued with unique IMC asset ID, assigned to Custodian and
tracked in line with Assets Management procedures.
• Documents all assets related transactions or status
change.
• Provide support to management in asset related duties.
• Support management in the monthly reconciliation, based on
information generated through automated Cognos Reports that all purchased
Assets have been logged into the Asset List and financial information is
accurately recorded per corresponding voucher backup documents.
• Ensure that all Assets/Attractive Items under their
responsibility are assigned to Custodian which is an active employee.
• Responsible for documented handover to/from Custodian, in
coordination with relevant departments (i.e. HR for newly hired
staff/termination).
• Provide input in the accuracy of Asset List information,
status and Custodian on a regular basis.
• Report to management team any items identified as
missing/lost, for investigation (when reasons are not known).
• Initiate request for asset maintenance where required.
• Initiate request for appraisal and disposal of unusable
items whenever reported.
• Initiate appraisal of item requiring repair, and follow up
until item is fixed.
• Ensure item disposals are approved and documented,
documentation shared with management for onwards communication to the Logistics
Desk.
• Support management to organize spot checks and full
inventory.
• Review list of items for insurance claim prior to claim
submission and ensure claims have all required backup documentation.
• Act on behalf of Asset department when tasked.
• Performs other activities related to asset management as
indicated.
Fraud prevention
• Committed to fraud prevention, detection, reporting and fraud risk reduction
as per IMC policies and procedures, donor rules and local laws and regulations.
• Maintains accurate filing systems, with documented and auditable records of
procurement transactions and reports/tracker.
Perform other duties as assigned. The duties and responsibilities listed in
this document are representative of the nature and level of work assigned and
not necessarily all inclusive.
JOB
REQUIREMENTS *
MINIMUM
QUALIFICATIONS
•
Typically, a Bachelor’s degree in Logistics, Supply Chain, transport
management. Equivalent combination of relevant education and experience may be
substituted as appropriate.
• Typically, 3+ years of experience in Logistics
• Good interpersonal and team skills
• Commitment to and understanding of IMC’s aims, values and
principles
• Knowledge of MS Office including MS Word, Excel,
PowerPoint, and Outlook
• Ability to integrate and work well within multi-ethnic and
multicultural team.
• Ability to work in harsh conditions, often in remote
areas,
Desirable
• Fluency in written and spoken English
• Relevant qualifications or training courses.
ADDITIONAL
TECHNICAL OR LANGUAGE REQUIREMENTS
Sindi, Urdu
Code of Conduct
As
applicable to this position, an individual must promote and encourage a culture
of compliance and ethics throughout the organization and maintain a clear
understanding of International Medical Corps’ and donor compliance and ethics
standards and adheres to those standards. Staff are also responsible for
preventing violations to our Code of Conduct and Ethics, which may involve
Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are
made aware of any violations to the Code of Conduct and Ethics or Safeguarding
Policy, you have an obligation to report. If this is a supervisory position,
one must set an example of ethical behavior through one’s own conduct and
oversight of the work of others; ensure that those who report to you have
sufficient knowledge and resources to follow the standards outlined in the Code
of Conduct & Ethics; monitor compliance of the people you supervise;
enforce the Code of Conduct & Ethics and International Medical Corps’
policies, including the Safeguarding Policy and the Protection from Harassment,
Bullying and Sexual Misconduct in the Workplace Policy, consistently and
fairly; support employees who in good faith raise questions or concerns.
Safeguarding
It is
all staff shared responsibility and obligation to safeguard and protect
populations with whom we work, including adults who may be particularly
vulnerable and children. This includes safeguarding from the following conduct
by our staff or partners: sexual exploitation and abuse; exploitation, neglect,
or abuse of children, adults at risk, or LGBTI individuals; and any form of
trafficking in persons.
Equal Opportunities
International
Medical Corps is proud to provide equal employment opportunities to all
employees and qualified applicants without regard to race, color, religion,
sex, sexual orientation, national or ethnic origin, age, disability or status
as a veteran.
Apply
By:
https://internationalmedicalcorps.hua.hrsmart.com/hr/ats/Posting/view/1834
